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Managing Your Award

OSRP provides comprehensive services for IIT faculty and staff on the preparation, review, approval, submission, management, non-financial reporting requirements, and close out procedures of sponsored project proposals. Our services extend to providing oversight for the pre-administration of awards for grants, contracts and other sponsored-related award instruments for federal and non-federal projects, including industry agreements.

Research Administrative Services (RAS)

The mission of Research Administrative Services (RAS) is to provide post-award service to the university research community. RAS assigns each Principal Investigator (PI) with a specific RAS research administrator as their single point of contact to support the PIs throughout the post-award process, ensuring that all research and administrative needs are met. A detailed overview of RAS, including the services provided and how to engage, are available on the RAS website.

Grant and Contract Accounting (GCA)

When the award documents have been finalized, they are entered into Cayuse for processing by Grant and Contract Accounting (GCA). GCA will set up the award in IIT's financial systems and notify RAS and OSRP.  GCA will review and process completed expenditure requests, as appropriate, and submit financial reports on behalf of IIT. GCA handles all invoices to sponsors, subrecipient monitoring, and completes all financial reports and audit reports as required by the sponsor. 

Prior Approval - Changes on your project

Each agency has it's own requirements as to when prior approval is needed for a change on a project (i.e., revised budget, change in scope of work, etc. A table outlining prior approval requirements for select federal agencies can be found here

Forms

Advanced Expenditure Authorization (AEA)

An advanced expenditure authorization form can be used to establish a new account or continue expenditures on an existing account due to a delay in receiving an award or continuation from a sponsor. Please note that only a non-sponsored, non-federal account can be charged and used as a guarantee account on this request. Contact OSRP for assistance.