Close Menu

Frequently Asked Questions

How do I submit a request for...

Q: How do I find the account number for my awarded proposal?

A: You can find the account number (aka FOAP) in the Cayuse system under "Account" number.  This number will only be issued once the PI has completed all of their training and the award has been set up in Banner.  Contact OSRP if you should have questions. 

Q: An advanced expenditure authorization?

A: Complete and sign Advanced Expenditure Authorization (AEA) form and send to OSRP.

Q: The balance of my grant?

A: Contact Grant and Contract Accounting, (312) 567-3337.

Q: A change in scope of work/methods?

A: Prior approval from sponsor required. Contact OSRP.

Q: Confidentiality agreements?

A: Contact OSRP for negotiation and signature (OSRP works with General Counsel and sponsor).

Q: A consultant (paying an individual)?

A: Issued by OSRP. If not already budgeted, prior approval from sponsor required. Link to Policy Guide

Q: A contract (research related)?

A: Contact OSRP.

Q: Equipment not approved in my budget?

A: Prior approval from sponsor required, send revised budget and budget justification to OSRP.

Q: An expenditure report?

A: Contact Grant and Contract Accounting, (312) 567-3337.

Q: Foreign travel?

A: Allowable only if budgeted and approved by sponsor. A US carrier must be used for all travel. Link to Policy Guide

Q: A no-cost extension?

A: Submit justification to OSRP for review no earlier than 45 days prior and not less than 10 days prior to expiration date (NSF, use Research.Gov). Note: no-cost extensions cannot be granted exculsively to use unspent funds. Link to Policy Guide

Q: Non-disclosure agreements?

A: Contact OSRP for negotiation and signature (OSRP works with General Counsel and sponsor). Faculty cannot sign these agreements.

Q: Material transfer agreements?

A: Contact OSRP for negotiation and signature (OSRP works with General Counsel and sponsor). Faculty cannot sign these agreements.

Q: A patent disclosure?

A: Contact Office of Technology Development and OSRP. Disclosure paperwork needs to be completed for sponsor see https://research.iit.edu/technology-development, (312) 567-3900.

Q: The absence of a PI?

A: If a PI is going to be absence for more than 90 days (i.e., sabbatical, leave of absence, etc.) Notification may need to be sent to sponsor. Please contact OSRP prior to the absence. OSRP will review the terms and conditions of the award and work with the PI for submssion/notification. 

Q: A PI change?

A: Notification will need to be sent to sponsor and rebudgeting may be required. Please contact OSRP prior to the PI change being requested. 

Q: Pre-award costs?

A: Approval of College Dean required. Needs review by OSRP. May be allowable, however it at the risk of the institution. If funds are not received or costs are unallowable, then expenses will be charged to department. Link to Policy Guide

Q: Rebudgeting among budget categories?

A: Depends on category (i.e., not allowable if change in percent of effort of key personnel). Review of terms and conditions of sponsor required.

Q: A subcontract?

A: Issued by OSRP. If not already budgeted, prior approval from sponsor required. Revised budget will be needed. Link to Policy Guide

Q: A subcontractor change?

A: Prior approval from sponsor required. Revised budget and budget justification will be needed. Link to Policy Guide

Q: Technical reports due to the sponsor?

A: Follow terms and conditions as stated in award. PI required to submit and send copy to OSRP (or upload into Cayuse). If assistance is needed, contact OSRP.

Q: Technical reports from subcontractors?

A: PI is responsible for getting all technical reports from subcontractor(s).

Q: A transfer of a grant to another institution?

A: Approval from Department Head required and submitted to OSRP. OSRP works with GCA to close the account, contacts the sponsor. Transfer will take place when closed at IIT. Note: transfer require a detailed review and are not immediate.

For any further questions please contact OSRP